HOW TO...

ACCESS THE REGISTRY WEBSITE

To access the system website, users need to run a compatible web browser namely Microsoft Internet Explorer 9.0 or higher, Mozilla Firefox 3.5 or higher, Chrome 10.0 or higher and Safari 4.0 or higher. For optimal functionality of the software, user system browser must be configured according to the default settings with Java script enabled. Optimal functionality of the system cannot be guaranteed when a lower version of recommended browsers are used. A user requires a minimum of 128Mbps internet connectivity speed. The application can be accessed through the Department of Registrar General website at www.registrargeneral.gov.mw or by connecting directly to the application website at www.ppsr.registrargeneral.gov.mw with your browser.

SETUP CLIENT ACCOUNT

  1. From the Home page of the application click on the “Create New Account” button to open the client type selection page.
  2. Select Organization or Individual
  3. Then click on the "Continue" button to open the Secured Party Profile page.
  4. Provide details for your Profile depending on your Client type. For Organizations, complete the Security Administrator Profile.
  5. After completion of your profile details, type the same image text on the “Security Check” page in the box provided and click on the “Submit” button.
  6. Clicking the Submit button opens the Terms and Conditions page
  7. Click the “I agree with the terms and conditions” box on the Terms and Conditions page and then click the “Submit” button to submit the account setup request to the PPSR.
  8. The “Account Successfully Submitted” message appears to confirm the success of the submission.
  9. Wait for an approval email message from the PPSR when the account setup request is approved and the account is created.

HOW TO CREATE CLIENT USERS

  1. Login into the application with your “Login id” and “Password” as Client Administrator or Unit Administrator.
  2. Click on the “Administrator” menu tab.
  3. Select “My Users” from the drop down list to load the Users page.
  4. Click the “Create New User” button and complete the form with the User Profile.
  5. Select the option Notify User with password to send password notice to user.
  6. Click the “Save” button to create a new user and complete.

HOW TO ASSIGN ROLES TO A USERS

  1. Login to the application as the Client Administrator
  2. Click on the Administration menu tab and Select My Users from the drop down list.
  3. This takes you to the Users page.
  4. Move to the List of Users Section and Click on the Edit button of the preferred User.
  5. When the Edit User page opens, click on the Modify roles button to load the Roles page.
  6. Click in the box of a role to assign to user depending his/her responsibilities and then click the “Save Role” button to complete.

HOW TO CREATE UNITS

  1. Login to the application as the Client Administrator
  2. Click on the Administration menu tab and Select My Users from the drop down list.
  3. The Financial Institution Unit page opens.
  4. Click on the Register a New Financial Institution Unit button to load the Financial Institution Unit Registration page.
  5. 5. Enter unit details and click on Save button to create unit and complete.

CHANGE YOUR PASSWORD

  1. From the Login page, click the link Forgot Password? Click Here
  2. The Password Reset page loads requesting for your email address.
  3. Enter your email address in the email box and the same text on the security image box.
  4. Click on the Submit button to send request for password reset.
  5. After successfully submitting password reset request, go to the inbox of the email address you provided above and open the system generated email received from the Registry.
  6. Click on the Reset Password link to take you to the Change Password page.
  7. Enter a New Password in the New Password box and enter the same password in the Confirm New Password box.
  8. Enter the text in the Security Check box and Submit.

REGISTER A FINANCING STATEMENT

  1. Login into the application with your “Login id” and “Password”. [Users of organizations must do so as Client or Financing Statement Officers].
  2. Click on the “Financing Statement” Menu and select “Create New Financing Statement” option from the drop down.
  3. Provide information for the fields on the “Loan Information” form.
  4. Click on the “Secured Party” tab under the “Registration Information” column to display the “Secured Party” profile details captured during the account setup stage.
  5. To enter additional Secured Party details, click on the appropriate button on the form and provide information for the fields.
  6. Click on the “Debtor” and “Collateral” tabs to fill the forms. Make sure information for all mandatory fields are provided.
  7. Click on the “Add File” button to attach a file document in Word or PDF formats to the financing statement and then click on the “Upload” button to upload the file attachment.
  8. To request for stamp duty exempt click inside the Stamp Duty Exempt box and provide your comments in the Comment box.
  9. Click inside the Acknowledgement box and then Click “Submit Financing Statement” to submit financing statement for authorization.

HOW TO AUTHORIZE A FINANCING STATEMENT

  1. Login to the application with your “Login id” and “Password” as a Client Authorizer.
  2. Click on “My Tasks” Menu and select “My Pending Tasks” from the drop down.
  3. Click on the “Handle” button of the financing statement of interest.
  4. This opens the “Handle Task” page to review registration details.
  5. Scroll down to the Authorization section. Select “Authorize” to approve, “Deny” to terminate or “Resend to Submitter” to return to the Submitter for or correction and resubmission.
  6. Click the “Submit” button when done.

SEARCH SECURITY INTEREST (REGISTERED USER)

  1. Login to the application with Login id and Password.
  2. Click on the Search menu and Select the type of Search to perform from the dropdown list.
  3. The default Search page is the Legally Effective Search.
  4. Select the Search criteria. You may conduct a search by:
    1. Debtor (Individual or Organization) Identification Number
    2. Collateral Serial Number
    3. Financing Statement Initial Registration Number
  5. Click on the “Submit Search Request” button.
  6. Wait for the Search Results to be displayed
  7. To generate a Search Certificate, move to the displayed Search Results, click the box of the search you want.
  8. Click the Generate Search Certificate button to generate the Search Certificate and Save to disk.

SEARCH SECURITY INTEREST (PUBLIC USER)

  1. From the Home page, Click on Search.
  2. Select the type of Search to perform from the dropdown list.
  3. The default Search page is the Legally Effective Search.
  4. Select the Search criteria. You may conduct a search by:
    1. Debtor (Individual or Organization) Identification Number
    2. Collateral Serial Number
    3. Financing Statement Initial Registration Number
  5. Click on the “Submit Search Request” button.
  6. Wait for the Search Results to be displayed
  7. To generate a Search Certificate, move to the displayed Search Results, click the box of the search you want.
  8. Enter your confirmed payment voucher code and click the Generate Search Certificate button to generate the Search Certificate and Save to disk.

MAKE PAYMENT/CREDIT WALLET

Payments: All users must pre-register as clients of the registry before they are able to register notices. Please see Setup Client Account on how to register as a client. You must then pre-fund your client account (wallet) in order to register notices. This can be done in one of two ways – Direct Payment or through Bank Transfers. You may fund your PPRS account by making direct cash or cheque payment at the appointed bank, Malawi Savings Bank, located in the Department of Registrar General’s Office or any of its branches; or through a direct bank transfer to DRG’s account using your account with Malawi Savings Bank. Clients need to first generate their payment voucher code (Customer ID) from the PPSR and use the code to initiate payment at the bank.

HOW TO GENERATE A PAYMENT VOUCHER

  1. Login to the application with your Login id and Password as Finance Officer. NB: A Public User needs NO account in the Personal Property Security Registry System to generate a payment voucher just click on the Search Menu tab and continue.
  2. Click on the “Payment” menu tab.
  3. Select the Generate Payment Voucher option from the drop down to load the Payment Voucher page.
  4. Then click Generate Voucher Code to generate the payment Voucher code.
  5. Click on the Print Code button to print the code

HOW TO GENERATE A PAYMENT VOUCHER

  1. Login to the application with your Login id and Password as Finance Officer.
    • NB: A Public User needs NO account in the Personal Property Security Registry System to generate a payment voucher just click on the Search Menu tab and continue.
  2. Click on the “Payment” menu tab.
  3. Select the Confirm Payment option from the drop down list.
  4. Enter the Voucher Code in the box.
  5. Enter the Transaction Reference Number in the field box.
  6. Choose the payment account for which the funds must be applied. The default account is Prepaid Account.
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